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Vice President, Perioperative Services

Company: South Shore Health System
Location: Weymouth
Posted on: September 23, 2022

Job Description:

Job Description SummaryUnder the leadership of the Executive Vice President and Chief Operating Officer(EVP), the Vice President of Peri-operative Services (VP) is accountable for the overall administrative leadership, strategic implementation, capital planning and cost center financial performance of the operations of Peri-operative Services.Job DescriptionESSENTIAL FUNCTIONSLeadership

  • Under the general guidance of the EVP and in alignment and collaboration the Surgeon-in-Chief with the South Shore Health Operating Room Committee, determines the overall direction, goals, tactics, and objectives of Peri-operative Services. Works with the EVP and the SVP for Strategy to establish and achieve long range goals, and ensures the implementation of strategic business plans that are aligned with the vision, strategic plans, and goals of the institution
  • Serves as Co-Chair the South Shore Operating Health Operating Committee and Operating Room Executive Committee
  • Serves as a critical leader in South Shore Health's ability to actively manage it assets. Leading performance improvement initiatives, presenting data and trends System-wide, and working to optimize volume, utilization, and year over year performance.
  • Ensures healthy and collaborative relationships among the faculty and staff within Peri-operative Services, and with the hospital, the related departments, and across South Shore Health.
  • Continuously assesses and improves the efficiency of systems and processes across Peri-operative Services.
  • In partnership with the other SVP's and VP, collaborates on issues related to multi-disciplinary Peri-operative operations and services delivery.
  • Develops and implements policies and procedures consonant with the hospital's policies. Assesses administrative and financial needs of the department and revises policies and procedures to meet changing needs.
    • Evaluates, initiates, and implements various systems and procedures, and revises as necessary to maximize efficiency.
    • Serves as a resource for resolution of administrative questions, issues, and problems.
    • Works with management staff and representatives from other departments to evaluate, initiate, and implement systems and procedures and revises as necessary to improve and maximize efficiency.
    • Develops effective, clear, and precise methods of communicating with the EVP, and with hospital and physician leaders, clinical faculty, and staff on a regular basis.
    • Keeps current regarding trends and developments in the health care field, particularly when they pertain to strategic planning, analytic and decision support tools, financial trends, evolving technologies and programs.Service Management
      • General
        • In partnership with physician, nursing, and operational leadership at each site, supports the provision of harmonious, collaborative, safe and high-quality care and the timely and efficient use of the surgical assets across the System entities.
        • Reviews the ongoing management of Peri-operative Services, discusses and resolves any administrative problems that arise, and directs the planning of improvements in existing clinical services.
        • Enhance the current perioperative service to develop an (productive, transparent, safe) place to work for surgeons and high quality and efficient place for our patients
        • Capacity
          • In collaboration with the Surgeon-in-Chief, supports the management of the OR block review and allocation process across the System entities within the SSH Operating Committee.
          • In alignment with SSH Operating Committee:
            • Analyzes data to understand the drivers of capacity; uses formulas and modeling to impact more efficient patient throughput.
            • Optimizes value by encouraging use of data to drive decisions, depersonalizing processes and allowing clinical and administrative staff to actively engage in process improvement activities that reduce cost and improve revenue.
            • Supports implementation of process improvement pilots where the goal is effective management of patient capacity.
            • Implements novel strategies to centralize all different entry modes to the inpatient and ED environments that impact throughput in operative areas.
            • Facilitates the effective coordination of patient placement.
              • Quality & Compliance
                • Works in concert with the Surgeon-in-Chief Surgeon, SVP for Quality and Safety and the Associate Chief Nursing Officer (ACNO) to maintain the highest of quality and safety standards.
                • Co-leads, with Surgeon-in-Chief and ACNO, interdisciplinary initiatives with nursing, clinical support services, clinical faculty, and ancillary service to ensure safe, predictable, efficient and effective delivery of Peri-operative Services.
                • In collaboration with interdisciplinary hospital, physician, and nursing leaders, directs the development and implementation of process improvement initiatives aimed at improving patient safety and compliance across the continuum of care.
                • Assures compliance with SSH, TJC, OSHA, DPH, and state and federal regulations.
                • Partners with the appropriate compliance offices for audits as needed and/or directed.
                  • Information Systems
                    • Partners with clinical and administrative leaders to identify, prioritize, implement, and monitor progress of information system enhancements and upgrades, as well as new system introductions.Capital Management
                      • In collaboration with the Vice President of Support Services, oversees all physical space that is part of the System's surgical enterprise.
                      • Takes a leadership role in planning and space allocation for all current and future surgical assets across the System entities.
                      • Oversees vendor relationships for Peri-operative Services.
                      • Partners with the SVP for Support Services on all capital planning relative to Peri-operative Services.
                      • Oversees device utilization planning and product approval processes for Peri-operative Services.Financial ManagementFiscal Management
                        • Responsible for the cost center fiscal management of all areas of responsibility.
                        • Establishes and achieves financial goals and measures, monitors, and ensures the on-going financial performance of Peri-operative Services.
                        • Facilitates effective cost containment practices through monitoring of volume trends, proactive management of capacity (physical and human resource), supplies, service contracts, and professional services agreements.
                        • Oversees expense management issues; performs comparative analyses; develops and implements strategies for cost containment.
                          • Professional Billing Oversight
                            • Coordinate with Finance to create standard reporting of all Clinical Departments under the VP
                            • Partner with Medical Staff office to ensure compliance with all policies related to credentialing and enrollment
                            • Resolve any professional billing issues on a timely basis
                            • Analysis & Reporting
                              • Examines, analyzes, and interprets financial reports for the purpose of giving advice, preparing statements and projections, and ultimately managing resources.
                              • In partnership with the EVP, prepares analyses and forecasting for introduction of new programs/services.
                              • Understands and meets all financial reporting requirements in the prescribed format, per the direction of the EVP and the applicable budget office.
                              • Budgeting
                                • Partners with the EVP and the departments to prepare annual hospital budgets in the prescribed format for the responsible areas of Peri-operative Services. Presents and justifies budget requests to the EVP.
                                • Oversight
                                  • Supervises the activities of subordinates who are responsible for being familiar with and approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions.
                                  • Ensure that the highest standards of integrity, ethics, control, and confidentiality are maintained at all times across all financial and accounting matters under the purview of the EVP.System Engagement
                                    • Partners with the Chief Clinical Officer and SVP for strategy to align the system goals and ongoing network developments with the capacity and functional needs of the Perioperative services to meet these goals.
                                    • Consults with surgical leaders across South Shore Health to advice on operational policies and practices.
                                    • Supports implementation of active asset management across the system. As a role model and teacher to others, active participant in rationalizing where care is delivered, and supporting the development of predictive capabilities.
                                    • Assumes a senior leadership role in the South Shore Value Analysis Committee.
                                    • As a part of South Shore Health initiatives, leads standardization efforts aimed at cost savings, efficiency and best practices for patient care.Human Resources Management
                                      • Management Actions
                                        • Coordinates with Human Resources for the interviewing, hiring, personnel transactions (hiring, salaries, promotions, job descriptions, etc.) and implementing of institutional corrective action policy for staff.
                                        • Using Workday, initiates, approves, and coordinates with Human Resources for approval of human resources changes (i.e. salary adjustments, salary distributions, training records, etc.) for staff who reside under the VP's team.
                                        • Prepares performance reviews on direct reports.
                                        • Takes corrective and disciplinary action, up to and including termination, as necessary to maintain the highest level of staff productivity and effectiveness.
                                        • Oversight
                                          • Provides direct supervision to, and is responsible for, the conduct, operations, and results of the professional and non-professional staff.
                                          • Develops and implements change management programs including efficiency and resource utilization projects.
                                          • In times of transition, supports areas that require interim leadership support.
                                          • Development
                                            • Actively considers opportunities to grow the abilities, skills, and support of employees within Peri-operative Services through professional development, enhanced communication vehicles, employee-focused initiatives, and otherwise.
                                            • Culture/Equity
                                              • Reviews, supports, and ensures salary and wage equity for staff.
                                              • Creates a supportive, educational, and development-focused environment for all staff.
                                              • Ensures the support and maintenance of a diverse, inclusive, and professional environment for all staff.
                                              • Compliance
                                                • Develops, implements, oversees, and approves departmental policies, procedures and systems and revises as necessary to maximize efficiency.
                                                • Responsible for ensuring compliance with regulatory bodies and making managers aware of policy and procedure changes.Other
                                                  • Oversee general administrative matters within Peri-operative Services.
                                                  • Develop letters, presentations, announcements, and other communications. All documents must be of the highest caliber of refinement and professionalism.
                                                  • Serve as a stand-in for the EVP in relevant meetings when the EVP is not available. Serve on committees as needed or assigned by the EVP.
                                                  • Lead or participate in special projects and perform other related tasks as requested or required.JOB REQUIREMENTSMinimum EducationMBA, MHA, MPH, or equivalent degree required.Minimum Work Experience10-12 years administrative/management experience required, preferably in a hospital setting.Supervisory experience required.Required additional Knowledge and Abilities
                                                    • Ability to create business trends and process analyses, profit and loss statements, operational reviews, and identification of system weaknesses. Demonstrated experience in operations, project management, strategy development, business and financial planning, budgeting, and financial reporting.
                                                    • Ability to manage many competing timetables and responsibilities. The ability to delegate, effectively supervise, and plan for the timely and successful completion of short- and long-term objectives is essential. The responsibilities of this position require detailed, concentrated effort and constant re-establishment of priorities as well as complex and sensitive decision-making.
                                                    • Ability to conceptualize systems approaches to problem solving and interrelationships of clinical, teaching, and research activities.
                                                    • Ability to effectively relate to a large and diverse constituency of individuals, including senior leaders, administrative staff, faculty at all levels, trainees and staff, representatives of other offices, and vendors. Must include superior skills in financial, written, and oral formats.
                                                    • Ability to facilitate obtainment of cooperation and support from a broad range of people. Demonstrated ability to interact with all members of the organization in ways that enhance understanding, respect, collaboration, and problem solving.
                                                      • Ability to come to settlement in situations that are complex, sensitive, and often multi-institutional.
                                                      • Ability to ensure the rights and responsibilities of all constituents are fairly and accurately represented.
                                                      • Ability to work independently as well as collaboratively at all levels of a complex organization.
                                                      • Ability to generate and encourage creative ideas, innovative thinking, and imaginative solutions to issues or problems.
                                                      • Ability to use Microsoft Office (Access, Excel, PowerPoint, and Outlook) and financial systems.
                                                      • Ability to maintain the highest standards of performance, quality, credibility, and integrity.
                                                      • Ability to maintain extraordinarily professional discretion in the handling of highly confidential and/or political information and data.

Keywords: South Shore Health System, Weymouth , Vice President, Perioperative Services, Executive , Weymouth, Massachusetts

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