Director Emergency Preparedness & Business Continuity
Company: South Shore Health
Location: Weymouth
Posted on: April 20, 2024
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Job Description:
Job Description SummaryReporting to the Vice President of
Emergency Medicine and Support Services the Director, Emergency
Preparedness and Business Continuity, leads the execution of all
planning, mitigation, response and recovery aspects within an
effective emergency management program for all hazards for the
entity. Leads and oversees the planning, coordination, maintenance,
and updating of the Emergency Preparedness (EP) Plans which address
both internal and external emergency event responses for all
threats that may disrupt the major operations of the entity,
including the main campus and its satellite facilities.
Serves as a subject matter expert for practical and regulatory
issues related to system-wide emergency management, and leads and
supports all EP committees within the entity as needed. Works with
the Medical Director, as well as other SSH leaders to develop
strategic direction for program, identify opportunities to
integrate and enhance the program, and execute tactics to implement
identified priorities. Oversees EP readiness education and training
activities, including the execution of a minimum of 2 hospital-wide
functional or full-scale exercises per year. Designs and maintains
multiyear training and exercise plan.
Oversees maintenance of emergency response systems and resources
including the Employee Alert System, disaster supplies and other
items. Serves senior leadership role in EP internal and external
task forces, committees, and agencies. Investigates, researches,
and makes recommendations regarding EP best practices. Responsible
for ensuring that all regulatory standards for EP (Center for
Medicare and Medicaid Services (CMS), Joint Commission and others)
are known and being met. Oversees implementation of EP plans and
procedures (internal and external) for the Emergency Department and
other key departments as needed.Job DescriptionESSENTIAL
FUNCTIONS---Serves as a senior leader implementing, monitoring and
overseeing the annual program management framework to ensure
critical tasks are completed on time. - Includes execution of an
annual Hazard Vulnerability Analysis, ongoing training and exercise
program, annual and ad hoc Emergency Operations Plan updates and
other tasks.---Maintains governance and program structure to ensure
the EP program meets or exceeds program goals and requirements and
that EP staff function as a well-integrated team. ----Facilitates
senior leadership exposure, participation in and oversight of EP
activities. ----Sets program meeting structure to ensure staff are
updated on current projects and priorities and have opportunity to
seek advice and direction from leaders and colleagues.
----Cultivates relationships with clinical and non-clinical
stakeholders to ensure active involvement in EP program.---
Provides leadership, support and direction to EP personnel
including permanent staff and interns. Sets and clearly
communicates expectations, monitors performance and provides
feedback in a timely manner.---Oversees the implementation and
on-going education of the Hospital Incident Command System (HICS)
throughout the organization. ----Leads committees responsible for
identifying/developing specific needs associated with various
emergency scenarios for external events (mass casualty, trauma,
bio-terrorism, chemical, etc.), internal events (fire, weather,
damaged utilities, etc.), and those affecting pediatrics and other
vulnerable populations. ----Prepares agendas and leads various
hospital EP committee and sub-committee meetings. - - ----Sets
strategic vision for EP program through collaboration with Medical
Director, and VP. - ----Oversees annual program calendar and
associated project plans and ensures timelines are met for
accomplishing outstanding tasks. ---- Manages the collection,
review, and updating of all departmental plans prior to
publication, and ensures that the plans are cohesive and
comprehensive. -Identifies inconsistencies among plans, and
addresses as necessary. Works to build consensus when departmental
response plans diverge.---Leads surge planning in partnership
Collaborates with nursing, hospital leadership, medical staff
leadership and clinical support teams to recognize and solve daily
patient census surges. - ----Identifies systems and operational
problems and proposes solutions. ----Oversees development of an
Annual Report on the Emergency Preparedness Program. - Presents the
annual report and program critiques to hospital committees and
senior leadership as necessary.---Assures that the EP program
maintains compliance with all CMS, DPH, and Joint Commission
Emergency Management and all other applicable standards.
----Investigates, researches and implements best practices with
respect to EP. ----Identifies grant opportunities and manages the
grant submission process including both qualitative and
quantitative components. ----Ensures the development and
maintenance of the Emergency Operations Plan. Ensures that an
updated version of the plans are available annually, and that the
plans meet CMS, Joint Commission and other applicable standards. -
Recommends revisions as necessary, publishes interim updates of the
Plans as needed, and ensures specialized plans are developed when
needed. ----Leads after-action review meetings, oversees process
for writing and submitting after-action reports in a timely manner,
and convenes an interdepartmental critique of each drill, records
recommendations and lessons learned, and ensures follow up on
identified action items. ----Oversees process to ensure all
Emergency Preparedness Call Lists and systems (ex: Employee Alert
System) are up to date and functional. ----Develops strategic
vision for annual Exercise events and manages process to ensure
multidisciplinary feedback is incorporated into annual update. -
Ensures that a minimum of 2 hospital-wide functional or full-scale
exercises are conducted per year.---Leads hospital-wide training
efforts directed at improving knowledge base on emergency planning
and response principals. - Oversees the planning and facilitation
of the annual Emergency Preparedness Day educational events and
other similar events.---Responsible for managing EP operating and
capital budgets. -Submits requests through senior leadership for
approval as necessary. ----Ensures EP equipment and supplies are
available and in good working order, and that processes are in
place to document and update location and condition of all
preparedness equipment.---Serves as a senior entity Emergency
Preparedness representative for external groups and committees.
----Represents the hospital and identifies opportunities to play a
leadership role in local and regional planning activities.
----Attends EP meetings with external agencies and other work
groups (i.e. Conference of Boston Teaching Hospitals, Massachusetts
Department of Public Health, Hospital Preparedness Program
Healthcare Coalition, etc.). - Reports outcomes, decisions and
recommendations to senior leadership.JOB REQUIREMENTSMinimum Work
ExperiencePrior experience leading a large, complex Emergency
Preparedness program in a healthcare setting.Required
ClassesCompleted MDPH required ICS Training Programs. -Required
additional Knowledge and Abilities--- - - -Outstanding
organizational skills are necessary to manage many competing
timetables and responsibilities. Ability to delegate and
effectively supervise and plan for the timely and successful
completion of short- and long-term objectives.--- - - -Excellent
verbal and written communication skills to communicate effectively
with a large and diverse constituency, including senior hospital
leaders, department/division providers and support staff,
representatives of other departments, collaborating institution
officials, and vendors.--- - - -Requires the ability to work
independently and to accept responsibility for complex and
sensitive decision-making.--- - - -Interpersonal relationship
skills needed to motivate others and work with many hospital-wide
department heads, administrators, and physicians in a positive and
collegial fashion.--- - - -Ability to work independently and
accurately and concisely disseminate information in both written
and verbal formats.--- - - -Demonstrated expertise in project
management.
Keywords: South Shore Health, Weymouth , Director Emergency Preparedness & Business Continuity, Executive , Weymouth, Massachusetts
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