Construction Coordinator

Company: Menemsha Solutions
Location: Weymouth
Posted on: November 12, 2021

Job Description:

Firm Profile For the last 29 years, our people have been the core of our success. Menemsha provides award-winning architectural services and interior design, facility survey and assessment, and a full array of general contracting services. Established in 1992, we have delivered thousands of successful projects to both private and public sector clients throughout North America and internationally. Menemshas reputation is built on innovation, technical excellence, and outstanding delivery. We cater to the retail, banking, restaurant, grocery, and convenience store industries. Some of our most recent clients include CVS Pharmacy, Tractor Supply, Citibank, Bank of America, Verizon Wireless, Lululemon, Wingstop, Papa Johns, Starbucks, McDonalds, Safeway, Wawa, Santander Bank, Petco, etc. Together we nurture an inclusive and collaborative culture that embraces new ideas and exciting new technologies. We empower each other to succeed. We celebrate our successes. We stand on great thinking, not on formality. And most importantly, we recognize each of us has passions outside of work too. Thats why we support our staff in all that they do. Menemsha is a great place to invest in your talent, to learn from others, and to grow. There is something special happening at Menemsha and we invite you to take a look for yourself. We look forward to saying hello. Some of our recent clients include Citibank, Bank of America, Verizon Wireless, Z Gallerie, Lululemon, Starbucks, McDonalds, Safeway, Wawa, CVS Pharmacy, Darden, T-Mobile, etc. Job Summary Various construction project/program related support duties. Fast-paced environment - Ability to manage multiple tasks within single project(s) or multi-project high volume remodel programs. Basic construction knowledge required. Opportunity to learn and work within multiple divisions of the company - Construction, Program Management, Accounting, Survey and Architectural. Essential Duties and Responsibilities BIDDING * Create Projects in OPM. * Prepare Construction documents and supporting project documentation for bid solication. * Prepare / Release Subcontractor 'Invitations to Bid'. * Source, contact, phone, email qualified subcontractor's to bid project(s) * Communicate regularly & effectively with construction project team regarding subcontractor bid coverage. * Orchestrate bid walks to gain subcontractor attendance and project interest, as required. PRE-CONSTRUCTION * Contact Mall /Landlord Contact for Rules/Regulations & required subcontractors, as needed (Not received during bid phase) * Release mall deposits (refundable / non-refundable) /check requests and additional documentation required for project start. * Waste Management - City required deposit and coordination. * Schedule site walks, surveys, and required activities prior to project mobilization, as directed. * Research permit availability/tracking and prepare,submit and/or record documentation for local municipality officers, as required. * Review, document and understand client contract terms. Manage to those terms and ensure adherence to mitigate Menemsha's Liability, (ie: Insurance, billing terms, bonds, weekly deliverables from team) CONSTRUCTION * Secure Client, Landlord, Municipality Insurance certificates for project start upon Award. * Document Control- Monitor plan revisions, distribute to field, subcontractors, project team-as directed by PM. * Monitor Field Supervision administrative requirements, ensure daily field records, expenses, and safety documentation are complete and adhere to menemsha standards. * Support field supervision with temp labor, utility and equipment (dumpsters, lifts, porta potty, etc..)needs, as required and/or directed within the project team * Provide day to day support for field superintendents and Menemsha trade labor resources, as required to support PM * Secure/Release PO's for Material, Finish purchases, as negotiated and directed by PM * Track timeliness of responses for RFI's, change orders, submittals etc.. To support project/program schedule. * Coordinate timely closeout of project. Track punch list items thru completion. Work with subcontractors, field supervisor for scheduling, as directed/needed * Support project team with receiving & processing project submittals for PM Review, as required. * Track OFI Items and coordination, manage to scheduling for shipping /delivery. * Support preparation of project/program specific reporting, as required by contract/client/internal. (Ie: Weekly client reports, project schedule updates, program master schedule updates.) , as directed. * Maintain/Update Program Master Schedule to track milestones, as required. Maintain Master Schedule and completed tasks throughout program roll-out, as directed. FINANCIAL * Provide support to Accounting for subcontractor Lien Waiver collection, as needed. * Respond to subcontractor, vendor payment inquiries, as needed. * Support project management team in preparing for monthly WIP Meetings, ( Pre-WIP Worksheet), as directed. Attend WIP Meetings. * Monitor General Condition Costs, manage to general conditions budget vs. actual spend. Track trends. Communicate to PM team to determine best practice to mitigate overspending and maintain budgeted general conditions. * Understand Budgeted Labor hours for Menemsha trades/Labor. Hourly Labor, and track adherence to budgeted vs. actual. Communicate trend to Project Manager, as needed. * Review hours /approval of time cards for Field Hourly Labor (Daily/Weekly) * Progress Payments, manage with PM monthly % complete. Secure Conditional Waivers required for progress billings * Prepare Client Billings, according to client billing requirements. * Process Prelim or Lien Releases, as required. * Responsible for client A/R calls, as directed. * Respond to subcontractor, vendor payment inquiries, as needed. * Process Certified Payroll Packet according to Project with Project DIR no. * Notify Public Works of awarded project * Notify Apprentice Committee of project awarded if Menemsha Journeymen/Labor is need onsite * Keep records of current General Prevailing wages * Provide subs with a Project Billing Schedule based on client and project needs * Review subs billings with Certified Payroll when applicable * Coordinate Subs Certified Payroll with OPM daily log with labor provided * Review Certified payroll with labor provided for change order work Time and Material Tickets required * Record Subs Certified Payroll Report on OPM for each progress billings * Communicate with subs when Certified Payroll Report needs to be corrected/updated * Communicate with Project Manager/Assistant PM on subs Monthly Progress Billings * Communicate with internal team which subs provided invoices, waiver and Certified Payroll Report for Monthly Progress Billings ADMINISTRATIVE * Maintain project/program team meeting notes. * Hold/Facilitate program /project meetings as needed. Maintain meeting notes and team deliverables * Support field labor resources with administrative project/program requirements. Provide client specific / project training and direction as needed. * Train new members of the project management team on systems and procedures, as needed. * CLOSEOUT: Retrieve, research, prepare client required documentation for project closeout, billings, as required. (IE: Warranty Manuals, AsBuilts, CofO, Building Cards, LEEDS documentation, lien waivers, I=C, Confirm all RFCs and sub change orders are resolved, etc..) * OPM, Monitor and Enter Internal Budgets into Timberline * OPM Project Setup, as required (large program rollouts) * OPM Track Closeouts, closeouts tracking form * Hold/Facilitate program /project meetings as needed. Maintain meeting notes and team deliverables * OPM Release check requests * OPM Job No. Requests / Additional Division Requests * OPM, Management - project start, turn, and project status. * T/L updates - project start, turn * OPM Sales Pipeline Updates (Bidding thru AWARD, CANCELLED) ; as required * OPM Sales Pipeline Updates (Executed, Contracts posted) ; as required * OPM, Monitor and Enter Sub Approved Change Orders into Timberline * OPM, Monitor and Enter Pending and Approved RFC's into Timberline * Project Manager, assignments and support as requested * Weekly Closeout Report for Accounting - Billing status, closeout status * Train new members of the project management team on systems and procedures, as needed. * Train new members of the field superintendent team on systems and procedures, as needed. Knowledge, Skills & Abilities * Strong client service orientation, willingness to learn, strong work ethic and diligent. * Perseverance and creativity in getting the job done, self-motivated, excellent analytical skills. * Excellent verbal and written communication skills. * Strong ability to manage, direct and motivate others. * A do whatever it takes attitude. * Basic Construction knowledge. * Strong Microsoft Outlook, Excel, and Word. Microsoft Project, a plus. * Strong organizational skills, Ability to prioritize. Education & Experience Higher education and/or certifications related to Construction Management preferred. Two (2) years work/construction field experience preferred. Solid knowledge of construction processes and procedures. Timberline knowledge a plus. Training Requirements Leadership skills, Construction Operations, Time Management, Negotiation skills and scheduling. Timberline Work Environment Fast-paced office environment. Ability to travel, as required. Menemsha Solutions offers a comprehensive employee benefits package. * Medical * Dental * Vision * 401K * Paid Time Off & Holidays * Disability Benefits * Life Insurance * Parental Leave * Employee Perk Program * Pay Card * Direct Deposit http://www.menemshasolutions.com/career-opportunities/

Keywords: Menemsha Solutions, Weymouth , Construction Coordinator, IT / Software / Systems , Weymouth, Massachusetts