Maintenance Manager
Company: John M Corcoran & CO
Location: Weymouth
Posted on: March 16, 2023
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Job Description:
Title: Maintenance Manager
FLSA Status: Non-exempt
Department: Maintenance
Reports to: Portfolio Director/Property Manager
SUMMARY:
The Maintenance Manager is responsible for attending to the
physical upkeep of the property and ensuring that resident work
requests are serviced both timely and effectively, within and in
accordance with the standards expected at a Corcoran managed
property and the parameters of the approved annual operating
budget.
ESSENTIAL DUTIES:
Reasonable accommodations may be made to enable individuals with
disabilities to perform these essential functions.
Ensure all equipment and supplies needed for maintenance are on
hand and that the most competitive price is sought. Consistently
obtain pre-approval from the PD/PM for all unbudgeted purchases in
excess of $500.
Schedule and supervise maintenance/janitorial/ grounds staff to
maximize efficiency and provide for both routine and preventive
maintenance in a timely manner.
Participate in the hiring interview process for staff and make
recommendations on employment matters as requested.
Ensure all units are inspected on an annual basis 120 days prior to
lease renewal.
Inspect all units upon vacating and submit report to rental manager
for inclusion in deposit settlement.
Coordinate with Property Manager/Rental Manager/Assistant Manager
to ensure that units are correctly accounted for in the system
(vacant vs. occupied) and that units are ready to red dot on a
timely basis.
Ensure emergency response is provided on weekends, evenings and
holidays and participate in the coverage schedule. Notify the
answering service of the on-call schedule.
Maintain adequate records of preventive maintenance work, work
orders, apartment refurbishing, annual inspections, purchase orders
and overtime reports; submit reports on a timely basis to the
PD/PM.
Ensure all equipment is maintained and serviced pursuant to the
recommendations of the manufacturer and the schedule set by the
Corcoran Management Company. Ensure that hall, stairwell, outside
and common area lights are checked regularly and any lighting that
needs to be replaced is completed on a timely basis.
Constantly be aware of potential safety problems and make necessary
corrections if possible or bring to the attention of the PD/PM.
Important areas of concern are walkways, stair treads, lighting and
locks. Always be aware of uneven surfaces or worn materials.
Responsible for key control system in accordance with CMC policy.
Keep accurate records and files on contracts and suppliers, their
services and products, as well as all utility shut-offs, both for
the buildings and individual units.
Ensure maintenance staff are in uniform while on the job and that
all work is done in a safe and professional manner, including using
appropriate safety gear at all times.
Coordinate the snow removal effort; ensure all efforts are made to
open up the property in a timely manner and that hazardous
conditions do not exist. Maintain snow removal logs.
Ensure that grounds are properly maintained and mowed; coordinate
the annual landscape program.
Maintain paperwork and vendor records; consistently utilize the
invoice system technology to process invoices.
Follow company policies and procedures at all times, including
wearing appropriate company uniform and following property safety
techniques and protocols.
Complete required trainings as assigned.
Attend required meetings.
REQUIRED EDUCATION/EXPERIENCE:
High School Diploma or equivalent combination of
education/experience. Minimum of 3 years' trade experience or
general building maintenance. Working knowledge of the equipment
used in this job, , including electrical and mechanical systems.
Ability to read, write and communicate in English. Ability to
follow detailed instructions. Ability to pass background screening,
Drug and Alcohol screening and Physical and Agility tests at time
of hire and throughout employment.
LICENSES/CERTIFICATIONS:
Valid U.S. Driver's License required
SUPERVISORY DUTIES:
Maintenance Technician(s), Groundsperson(s), and oversight of
vendors/contractors.
WORK ENVIRONMENT:
Possible exposure to moving mechanical parts and electric shock as
well as toxic or caustic chemicals. Exposure to extremes in
weather.
It is the employee's responsibility to use the personal protective
equipment provided by John M. Corcoran and Company. The employee
must provide and wear OSHA approved steel tip shoes.
PHYSICAL DEMANDS:
Push/Pull: Up to 50 pounds
Lift/Carry: Up to 100 pounds
Sit: Up to 10%
Stand: Up to 10%
Walk: Up to 80%
Bend/Stoop: Up to 50%
TRAVEL REQUIREMENTS:
Local travel may be required between properties as needed.
OTHER DUTIES:
Please note this job description is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with
or without notice.
Keywords: John M Corcoran & CO, Weymouth , Maintenance Manager, Professions , Weymouth, Massachusetts
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