Event/Conference Consultant

Company: MassMutual
Location: Boston
Posted on: May 18, 2024

Job Description:

Senior Event/Conference ProducerEvent and Conference Management TeamFull-time, Boston or Springfield (Hybrid)The OpportunityMassMutual is hiring for the role of a Mastery Event/Conference Consultant. -In partnership with the team lead, you will provide a consistent planning approach across all events by consulting with internal lines of business to execute small to medium size meetings and events. You will be responsible for executing the stakeholder's vision within the budget parameters. Execution responsibilities will include sourcing, contracting, registration website management, leading meetings with internal stakeholders, maintaining the project plan, food and beverage management, development of event specification guides, communications with stakeholders, full on-site execution, and post event reconciliation.The TeamMassMutual's Event and Conference Management team manages all MassMutual sponsored conferences, events, and meetings from discovery through execution. Our strategy is to streamline event management, identify cost savings, and seamlessly execute MassMutual sponsored events. -The team is comprised of highly collaborative, seasoned event planning, production, and registration professionals. - We expect all team members to reinforce an inclusive workplace and display the MassMutual competencies and Winning Ways. - This means having strong business acumen, being resilient, using excellent communication skills, and working with agility. The ECM team works the enterprise to support the end-to-end process of sourcing, planning, and delivering a meeting. The ECM team partners closely with senior leaders and functional event teams to enhance overall event experience while creating efficiencies and lowering risk for all meeting formats (in-person, virtual, & hybrid).The ImpactManagement of MassMutual business programs/meetings and events, which would include consulting with stakeholders on their meeting requirements, leading project planning, managing the meeting budget, sourcing event venues, contract management, attending travel in conjunction with travel management vendor, developing website and mobile applications, managing food and beverage, etc.Development of program specs and communications with suppliers to clearly communicate execution needs of the eventFacilitation of planning meetings with stakeholders -Strong Communication and partnership with event stakeholders ensuring awareness of execution success dependenciesOn-site execution of the event, including leading pre-con meetings, supplier load in and set up, on-site registration management, staffing management, etcAttendance of regular meetings and collaboration with the ECM Director, event stakeholders, suppliers, and other ECM support team membersOrdering of on-site event supplies as needed, including but not limited to, office supplies, name badges, and signageProject management of event registration websites and mobile app builds, including proofing and editing with strong attention to detailsSupport and lead development of special projects and standard operating procedures to improve department processes and organization as neededAid in training of new and upcoming team members on event planning processesHave a team mentality, effectively collaborating with fellow team members areas across the enterprise.The Minimum Qualifications10+ years experience in meeting/event/conference planning5+ years experience in incentive/recognition event planning3+ year experience with international meeting and event planning3+ years in large scale event planning with audiences of 2,500+3+ years of experience with CVENT3+ years of experience with Event Project Management tools, i.e. Airtable or similar3+ years of experience in PowerPointAvailability to work nights and weekends as needed for event executionAbility to travel up to 75% of time throughout the year in various US and possible international locations?The Ideal QualificationsBachelor's degreeExperience working for an Event AgencyTech-savvy and able to learn/adopt new technology tools and platforms quicklyModel MassMutual's Winning Ways: Focus on the Customer, Act with Integrity, Value People, Work Collaboratively, and Achieve ResultsProject management/program management skillsAdvanced experience with AirTableOrganized and able to plan appropriate project timelines, work backward from deadlines, identify milestones and owners, and execute against a planExcellent written and communication skillsAbility to work with a variety of behavioral styles & levels of managementAbility to think and adapt quickly to a fast-moving range of issues while remaining calm under pressureAbility to be proactive, anticipate and problem solve quicklyStrong budgeting acumenStrong attention to detailContinuous improvement mindset with a commitment to introducing new and innovative ideas and communications approachesWhat to Expect as Part of MassMutual and the TeamRegular meetings with the Events and Conference Management TeamFocused one-on-one meetings with your managerAccess to mentorship opportunitiesNetworking opportunities including access to Asian, Hispanic/Latinx, African American, women, LGBTQ, Veteran and disability-focused Business Resource GroupsAccess to learning content on Degreed and other informational platformsYour ethics and integrity will be valued by a company with a strong and stable ethical business with industry leading pay and benefits#LI-MS1MassMutual is an Equal Employment Opportunity employer Minority/Female/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply. Note: Veterans are welcome to apply, regardless of their discharge status.If you need an accommodation to complete the application process, please contact us and share the specifics of the assistance you need.

Keywords: MassMutual, Weymouth , Event/Conference Consultant, Professions , Boston, Massachusetts